Pass and Registration
Whether visiting for work, friends or family, the 18th Security Forces Squadron Visitor Control Center, located at the entrance of Kadena Gate 1, should be the first stop for those needing access to the base. Handling everything from visitors passes to restricted area badges, the Airmen working at the VCC want to be of service. To save time and unnecessary trips, this page is dedicated to outlining all the appropriate paperwork needed for different types of passes, badges and permits.
At this time we are APPOINTMENT ONLY
To make an appointment:
For SOFA permits, Restricted Area Badges, and Temporary Unescorted Passes (under 6 months) visit:
https://v2.waitwhile.com/checkin/18sfspassandreg
For Permanent Unescorted Passes (over 6 months) visit:
https://v2.waitwhile.com/checkin/18sfspermanentp
A Status of Forces Agreement (SOFA) Permit stands as a contract of sorts between the Government of Japan and the United States allowing licensed military members, DoD civilians and their families to drive while stationed in Japan. The Schilling Community Center provides the required courses for both currently licensed drivers and family members that may not have a stateside license or SOFA Permit yet. For more information on the initial licensing requirements, please visit the Schilling Community Center on Kadena. For all other SOFA related inquiries, review the below links.
For first time issue, all personnel must pass test from Wing Safety located at link below. The material, test and answer sheet are on the sharepoint.https://kadena.eis.pacaf.af.mil/18WG/WSA/SE/SEG/SOFA%20Drivers%20Course/Forms/AllItems.aspx
Contact your respective units CSS and have them input your basic information into the DEFEND X system. If your CSS cannot access DEFEND X, log into DEFEND X through the link below and input yourself. (NOTE: You must use Google Chrome and have access to a KADENA AB NIPR computer to enroll into DEFEND X) Click Advanced then proceed and create a profile. Link: https://lxez-as-011v
*USMC/US Army personnel must contact Marine Corps Base Safety/DSN: 645-3369 and US Navy Personnel need to contact CFAO/DSN: 634-8212 for their respective SOFA Permit issues.
Valid state side Driver’s license/Certificate from Schilling Center (MUST BE ON PERSON AT ALL TIMES WHEN DRIVING)
Orders/SURF for Military Members / Dependents
Letter of Employment for Civilians (We DO NOT use the date on your CAC)
Military/Dependent/Contractor Identification (Base ID)
Motorcycle endorsement letter (ORA from 18 WG/Safety) required if getting motorcycle permit
We will grade your test at the window.
For re-issue, if you SOFA permit has been expired for over 30 days, you will be required to retake the Wing Safety test before we can re-issue.
There are several types of Restricted Area Badges (RABs). Each badge is tied to an individual person and is required when entering certain areas within buildings, the flightline or munitions storage areas. For information and forms, check the below links and select the option best suited for you.
Pass requests must be submitted electronically through our org box
18SFS.S5B.PassRegPermanent@us.af.mil
Please ensure you encrypt your email before sending any PII (Personally Identifiable Information) to our org box. If you lack the means to encrypt with email, please utilize https://safe.apps.mil/. Any issues beyond that we can make an exception to accept hard copies of the pass.
CLICK DOCUMENT NAMES ON THIS GUIDE TO DOWNLOAD TEMPLATES
Ensure when submitting the pass digitally, you consolidate all attachments into one PDF file except the Individual Information Sheet (excel).
Your email should consist of one PDF file (including step 1-5) and one EXCEL file (step 6). Only one base pass request (up to 23 personnel on one request) per email.
Required Documents
KOSEKI-SHOHON for Japanese Citizen
Travel Questionaire
NOTE***Please have your personnel visit our office with their old DBIDS card (even if it was issued by a different military installation), their submitted credential (Passport, My Number Card, or Japanese driver’s license), and a copy of the submitted pass request, along with the control number provided to create their DBIDS card.
The control number will be required to be given upon issue starting 15 February 2020.
DENIALS: If an unescorted pass is disapproved, the sponsor can appeal to the 18 MSG/CD for a final decision. Upon request a denied pass request can be forwarded to the 18 MSG/CD for final decision. The final pass request decision will be forwarded back to the original requester.
18SFS.S5B.Pass-Registration@us.af.mil
Your email should consist of one PDF file (including step 1-3) and one EXCEL file (step 4). Only one base pass request (up to 23 personnel on one request) per email.
Individual Information Sheet
Reasons For Possibly Being Denied Access
Description of Crime Any active Federal, State, or Local warrants. Deny Access The individual is known to be, or reasonably suspected of being, a terrorist or belongs to an organization with known terrorism links/support. Deny Access The individual is known to be, or reasonably suspected of being, associated with white supremacist organizations, neo-Nazi organizations, or any other organization the promotes racism or hatred toward a group of people based on color, origin, religious beliefs, ethnicity, sexual preference, etc. Deny Access The individual has any conviction for espionage, sabotage, treason, or terrorism. Deny Access The individual’s name appears on any Federal watch list or hit list for criminal (active warrant) or terrorist activities. Deny Access The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government. Deny Access The individual has been convicted of sexual assault, aggravated assault, armed robbery, rape, forcible sodomy, child molestation, child pornography, indecent exposure, trafficking in humans, drug possession with the intent to sell or distribute, or drug smuggling. Deny Access There is reason to believe the individual has submitted fraudulent information concerning his or her identity. Deny Access The installation is unable to verify the individual's claimed identity. Deny Access Criminal homicide, murder, voluntary manslaughter, or kidnapping. Deny Access There is reason to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information. Deny Access There is reason to believe the individual will unlawfully or inappropriately use an access credential outside the workplace or for unauthorized or unintended purposes. Deny Access There is reason to believe, based on deception or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation or good order and discipline. Deny Access There is reason to believe, based on the nature and duration of the individual’s alcohol abuse, without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation or good order and discipline. Deny Access The individual or sponsor are unruly and uncooperative while attempting to receive a pass. These personnel will immediately be directed to exit the pass issuing facility or apprehended for failure to obey Deny Access
Description of Crime
Any active Federal, State, or Local warrants.
Deny Access
The individual is known to be, or reasonably suspected of being, a terrorist or belongs to an organization with known terrorism links/support.
The individual is known to be, or reasonably suspected of being, associated with white supremacist organizations, neo-Nazi organizations, or any other organization the promotes racism or hatred toward a group of people based on color, origin, religious beliefs, ethnicity, sexual preference, etc.
The individual has any conviction for espionage, sabotage, treason, or terrorism.
The individual’s name appears on any Federal watch list or hit list for criminal (active warrant) or terrorist activities.
The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government.
The individual has been convicted of sexual assault, aggravated assault, armed robbery, rape, forcible sodomy, child molestation, child pornography, indecent exposure, trafficking in humans, drug possession with the intent to sell or distribute, or drug smuggling.
There is reason to believe the individual has submitted fraudulent information concerning his or her identity.
The installation is unable to verify the individual's claimed identity.
Criminal homicide, murder, voluntary manslaughter, or kidnapping.
There is reason to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.
There is reason to believe the individual will unlawfully or inappropriately use an access credential outside the workplace or for unauthorized or unintended purposes.
There is reason to believe, based on deception or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation or good order and discipline.
There is reason to believe, based on the nature and duration of the individual’s alcohol abuse, without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation or good order and discipline.
The individual or sponsor are unruly and uncooperative while attempting to receive a pass. These personnel will immediately be directed to exit the pass issuing facility or apprehended for failure to obey
Description of Crime Class AA, A, or 1 Felony or State Equivalent Deny Access Found not guilty by reason of insanity for any offense, in any jurisdiction, or any country. Deny Access Description of Crime Incident Occurred within the last 3 Years Incident Occurred between 3 & 7 Years ago Incident Occurred over 7 Years Class B or 2 Felony or State Equivalent Deny Access Deny Access Allow Access Class C or 3 Felony or State Equivalent Deny Access Allow Access Allow Access All other classified felonies not listed above Subject to Approval Allow Access Allow Access The individual has been convicted of any firearms or explosive violation. Deny Access Subject to Approval Allow Access There is reasonable belief the individual has a drug related conviction. Subject to Approval Allow Access Allow Access The individual has been convicted of theft, robbery or petty theft. Subject to Approval Allow Access Allow Access The individual has been convicted of reckless driving, DUI, or DWI. Subject to Approval Allow Access Allow Access The individual has been convicted of Insurance Fraud, Debt/Credit Card Fraud, Telemarketing Fraud, Tax Evasion, Wire Fraud, Securities Fraud, Forgery, or Identity Theft Deny Access Subject to Approval Allow Access The individual has been convicted of assault or battery Deny Access Subject to Approval Allow Access
Class AA, A, or 1 Felony or State Equivalent
Found not guilty by reason of insanity for any offense, in any jurisdiction, or any country.
Incident Occurred within the last 3 Years
Incident Occurred between 3 & 7 Years ago
Incident Occurred over 7 Years
Class B or 2 Felony or State Equivalent
Allow Access
Class C or 3 Felony or State Equivalent
All other classified felonies not listed above
Subject to Approval
The individual has been convicted of any firearms or explosive violation.
There is reasonable belief the individual has a drug related conviction.
The individual has been convicted of theft, robbery or petty theft.
The individual has been convicted of reckless driving, DUI, or DWI.
The individual has been convicted of Insurance Fraud, Debt/Credit Card Fraud, Telemarketing Fraud, Tax Evasion, Wire Fraud, Securities Fraud, Forgery, or Identity Theft
The individual has been convicted of assault or battery
Citizens from the following restricted countries must receive approval from the instillation commander prior to escorted access being granted:
Afghanistan, Algeria, Armenia, Azerbaijan, Belarus, China, Cuba, Djibouti, Egypt, Georgia, Hong Kong, India, Indonesia, Iran, Iraq, Jordan, Kazakhstan, Democratic Peoples Republic of Korea, Kuwait, Kyrgyzstan, Lebanon, Libya, Macau, Nicaragua, Nigeria, Pakistan, Occupied Palestine Territory, Qatar, Russian Federation, Saudi Arabia, Serbia, Somalia, South Africa, Sudan, South Sadan, Syria Arab Republic, Taiwan (ROC), Tajikistan, Tunisia, Turkey, United Arab Emirates, Uzbekistan, Venezuela, Vietnam, Yemen
Requests for Unescorted Access will not be accepted
To acquire approval, submit a TCN Pass Request through Gate 1 Pass and Registration Office using the TCN Application Packet.
To receive the TCN Application, please email 18sfs.s5b.pass-registration@us.af.mil or call 634-3437.
The Privacy Act of 1974, 5 USC 552a, provides protection to individuals by ensuring that personal information collected by Federal agencies is limited to that which is legally authorized and necessary and is maintained in a manner which precludes unwarranted intrusions upon individual privacy
We will protect the information you provided to our office until safe disposition.
Please ensure you encrypt your emails before sending any PII (Personally Identifiable Information) to our org box. If you lack the means to encrypt with email, please utilize https://safe.apps.mil/. Any issues beyond that we can make an exception to accept hard copies of the pass.